December 2013 FGHOA Meeting Minutes

December 2013 FGHOA Meeting Minutes

Date: December 11 (Wednesday)
Time: 7:30-8:30 PM
Location: 14322 Rich Branch Drive (Steve’s House)
Attendees:
Name Present (P)
Absent (A)
Teleconference (T)

  • Krishnan Allampallam A
  • Douglas Clark P
  • Flor Clark A
  • Kathy Pfaender P
  • Don Funkhouser A
  • Steve Kwon P
  • Vickey Lutwak A
  • John McLean P
  • Leslie Press P
  • Alex Veizis P

Agenda:

• Review and approve minutes from the October meeting
• Review and approve minutes from the November meeting
• Directory update
• HOA Budget for FY 2014
• Committee reports
• Remaining old business
• New business

Meeting Minutes:
• Review and approve minutes from the November meeting

    • Board approved November meeting minutes

• Directory update

  • Alex talked with A-Z Directory company to understand the pricing options for our community
    • $2 per home to get the printed copy
    • $2 per home to get the app
    • $4 per home to get the app and the printed
  • Estimated total cost: about $500 (with permission to advertise)
  • Right now, we have only 50 resident e-mail addresses
    • For the A-Z directory, we need have everyone’s email address
    • The Board will need to collect the remaining e-mail addresses
  • Alex mentioned that the website could also handle payments online—there could be a potential to have HOA dues paid through the website
  • Board approves the A-Z Directory – recommendation is to add this to the budget

• HOA Budget for FY 2014

    • Alex reviewed the proposed budget for FY 2014 (see spreadsheet)
    • Initial proposed budget will be documented in an updated spreadsheet

• Committee reports:

    • Maintenance
      • Rich Branch Pine trees: Last Sunday, Doug and Steve talked to the neighbors in the Rich Branch townhouse community. Some neighbors mentioned that they would like the trees between the townhouse and single family home treated.
    • Estimated cost:
      • $1500 to just trim
      • $3000 to trim and top
      • All 14 trees removed for $6,000 (does not include the cost of replanting)
      • Recommendation: Pebble Hill common area could use improvement; Board to have Allen Tuck to look at the Pebble Hill area

 

Architecture:

  • Nothing new to report

Remaining old business

New business

    • End of January/Beginning of February – Draft Covenant Changes
    • If the Board goes around the community and knock on all the doors, we could accomplish the following
      • Distribute magnets
      • Collect e-mail addresses
      • Collect and share covenant changes voting

Agenda for Next Meeting:

Date: January 15, 2014
Time: 7:30-8:30 PM
Location: 14508 Pebble Hill (McLean Residence)

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