February 2014 FGHOA Meeting Minutes

February 2014 FGHOA Meeting Minutes

Date:               February 12 (Wednesday)

Time:               7:30-8:30 PM

Location:        14504 Rich Branch Drive (Press Residence)

 

Attendees:

Name

Present (P)

Absent (A)

Teleconference (T)

Krishnan Allampallam

A

Douglas Clark

A

Flor Clark

A

Kathy Pfaender

P

Don Funkhouser

P

Steve Kwon

P

Vickey Lutwak

A

John McLean

P

Leslie Press

P

Alex Veizis

P

 

Agenda:

 

  • Review and approve minutes from the January meeting
  • HOA Budget for FY 2014 (Review)
  • Review survey results (and status of HOA due payments)
  • Committee reports
  • April Annual Meeting Agenda Planning
  • Remaining old business
  • New business

 

Meeting Minutes:

 

  • Review and approve minutes from the January meeting
    • Board approves the January meeting minutes
    • HOA Budget for FY 2014 (Review)
      • Board agrees to a have a CPA audit the HOA budged before the Annual Meeting in April
      • Board continued to review the proposed HOA Budget for the new year
        • Also reviewed the status of HOA due payments
  • Alex will send the finalized budget for final approval (excel sheet will be password protected)
  • Review survey results
    • About 5/8 of the community has responded to the survey
    • Issue concerning fines:
      • 77 yes
      • 33 no
  • Issue concerning audit:
    • 63 yes
    • 49 no
    • Committee reports
      • Architecture Committee
        • Solar Panel
          • Review of solar panel request
          • All paper work was completed and submitted
          • Board approved the requested solar panel change
  • Maintenance
    • Not present to report
    • April Annual Meeting Agenda Planning
      • Check with Doug for previous signs that can be reused for the upcoming meeting
      • Board discussed general ideas for the upcoming annual meeting
      • Recommend using a Power Point presentation
      • Tentative Agenda:
        • Financials
          • Discuss the past year budget and expenditures
          • Emphasized the amount of money saved (unspent) this year
          • Discuss the CPA audit
            • No records of audits completed in the past
            • Cost of current audit
            • Few expenditure lines that need to be reviewed
      • Covenant changes
        • Ballots to be ready for people to sign
      • Directory information
        • Collect directory information
      • Beautification project recommendation
        • Add community benches
        • Improve the common area in Pebble Hill
        • Discuss community fences
        • Move the bench and beautify the area where the students wait for bus
      • Responsiveness about the board
        • Leslie has answered all questions submitted to her
      • REMEMBER WHAT WE DID
        • Saved money
        • Fixed playground
        • Ice cream social
        • Improved website and sharing of meeting minutes
      • Each committee to present
  • Before hand
    • Go door to door and provide notice
  • Provide notice on website
  • Action to Steve:  Send proposed annual agenda to the Board
    • Send out presentation on PowerPoint to the Board
    • Proposed date:  April 23
  • March newsletter to get
  • Remaining old business
    • Discussed the Covenant violation Checklist
    • Dues Elderly Exception (no exception is recognized)
    • New business
      • Two questions
        • Late fees placed last year—potential incorrect calculations of fee
          • Recommend refund
      • Question to move the benches by the bus stops
        • Recommended to beautify the area
  • New meeting time: Tuesday Nights (still start at 7:30)

 

Agenda for Next Meeting:

 

Date:               March 11, 2014

Time:               7:30-8:30 PM

Location:        Alex’s House

 

 

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