Date: February 12 (Wednesday)
Time: 7:30-8:30 PM
Location: 14504 Rich Branch Drive (Press Residence)
Attendees:
Name |
Present (P) Absent (A) Teleconference (T) |
Krishnan Allampallam |
A |
Douglas Clark |
A |
Flor Clark |
A |
Kathy Pfaender |
P |
Don Funkhouser |
P |
Steve Kwon |
P |
Vickey Lutwak |
A |
John McLean |
P |
Leslie Press |
P |
Alex Veizis |
P |
Agenda:
- Review and approve minutes from the January meeting
- HOA Budget for FY 2014 (Review)
- Review survey results (and status of HOA due payments)
- Committee reports
- April Annual Meeting Agenda Planning
- Remaining old business
- New business
Meeting Minutes:
- Review and approve minutes from the January meeting
- Board approves the January meeting minutes
- HOA Budget for FY 2014 (Review)
- Board agrees to a have a CPA audit the HOA budged before the Annual Meeting in April
- Board continued to review the proposed HOA Budget for the new year
- Also reviewed the status of HOA due payments
- Alex will send the finalized budget for final approval (excel sheet will be password protected)
- Review survey results
- About 5/8 of the community has responded to the survey
- Issue concerning fines:
- 77 yes
- 33 no
- Issue concerning audit:
- 63 yes
- 49 no
- Committee reports
- Architecture Committee
- Solar Panel
- Review of solar panel request
- All paper work was completed and submitted
- Board approved the requested solar panel change
- Solar Panel
- Architecture Committee
- Maintenance
- Not present to report
- April Annual Meeting Agenda Planning
- Check with Doug for previous signs that can be reused for the upcoming meeting
- Board discussed general ideas for the upcoming annual meeting
- Recommend using a Power Point presentation
- Tentative Agenda:
- Financials
- Discuss the past year budget and expenditures
- Emphasized the amount of money saved (unspent) this year
- Discuss the CPA audit
- No records of audits completed in the past
- Cost of current audit
- Few expenditure lines that need to be reviewed
- Financials
- Covenant changes
- Ballots to be ready for people to sign
- Directory information
- Collect directory information
- Beautification project recommendation
- Add community benches
- Improve the common area in Pebble Hill
- Discuss community fences
- Move the bench and beautify the area where the students wait for bus
- Responsiveness about the board
- Leslie has answered all questions submitted to her
- REMEMBER WHAT WE DID
- Saved money
- Fixed playground
- Ice cream social
- Improved website and sharing of meeting minutes
- Each committee to present
- Before hand
- Go door to door and provide notice
- Provide notice on website
- Action to Steve: Send proposed annual agenda to the Board
- Send out presentation on PowerPoint to the Board
- Proposed date: April 23
- March newsletter to get
- Remaining old business
- Discussed the Covenant violation Checklist
- Dues Elderly Exception (no exception is recognized)
- New business
- Two questions
- Late fees placed last year—potential incorrect calculations of fee
- Recommend refund
- Late fees placed last year—potential incorrect calculations of fee
- Question to move the benches by the bus stops
- Recommended to beautify the area
- Two questions
- New meeting time: Tuesday Nights (still start at 7:30)
Agenda for Next Meeting:
Date: March 11, 2014
Time: 7:30-8:30 PM
Location: Alex’s House