February 2014 FGHOA Meeting Minutes

Date:               February 12 (Wednesday)

Time:               7:30-8:30 PM

Location:        14504 Rich Branch Drive (Press Residence)

Attendees:

Agenda:

• Review and approve minutes from the January meeting
• HOA Budget for FY 2014 (Review)
• Review survey results (and status of HOA due payments)
• Committee reports
• April Annual Meeting Agenda Planning
• Remaining old business
• New business

Meeting Minutes:

• Review and approve minutes from the January meeting
  • Board approves the January meeting minutes
  • HOA Budget for FY 2014 (Review)
    • Board agrees to a have a CPA audit the HOA budged before the Annual Meeting in April
    • Board continued to review the proposed HOA Budget for the new year
      • Also reviewed the status of HOA due payments
• Alex will send the finalized budget for final approval (excel sheet will be password protected)
• Review survey results
  • About 5/8 of the community has responded to the survey
  • Issue concerning fines:
    • 77 yes
    • 33 no
• Issue concerning audit:
  • 63 yes
  • 49 no
  • Committee reports
    • Architecture Committee
      • Solar Panel
        • Review of solar panel request
        • All paper work was completed and submitted
        • Board approved the requested solar panel change
• Maintenance
  • Not present to report
  • April Annual Meeting Agenda Planning
    • Check with Doug for previous signs that can be reused for the upcoming meeting
    • Board discussed general ideas for the upcoming annual meeting
    • Recommend using a Power Point presentation
    • Tentative Agenda:
      • Financials
        • Discuss the past year budget and expenditures
        • Emphasized the amount of money saved (unspent) this year
        • Discuss the CPA audit
          • No records of audits completed in the past
          • Cost of current audit
          • Few expenditure lines that need to be reviewed
    • Covenant changes
      • Ballots to be ready for people to sign
    • Directory information
      • Collect directory information
    • Beautification project recommendation
      • Add community benches
      • Improve the common area in Pebble Hill
      • Discuss community fences
      • Move the bench and beautify the area where the students wait for bus
    • Responsiveness about the board
      • Leslie has answered all questions submitted to her
    • REMEMBER WHAT WE DID
      • Saved money
      • Fixed playground
      • Ice cream social
      • Improved website and sharing of meeting minutes
    • Each committee to present
• Before hand
  • Go door to door and provide notice
• Provide notice on website
• Action to Steve:  Send proposed annual agenda to the Board
  • Send out presentation on PowerPoint to the Board
  • Proposed date:  April 23
• March newsletter to get
• Remaining old business
  • Discussed the Covenant violation Checklist
  • Dues Elderly Exception (no exception is recognized)
  • New business
    • Two questions
      • Late fees placed last year—potential incorrect calculations of fee
        • Recommend refund
    • Question to move the benches by the bus stops
      • Recommended to beautify the area
• New meeting time: Tuesday Nights (still start at 7:30)

Agenda for Next Meeting:

Date:               March 11, 2014

Time:               7:30-8:30 PM

Location:        Alex’s House