FGHOA – Meeting Minutes – June 9, 2016

FGHOA – Meeting Minutes – June 9, 2016

Date:               June 9, 2016 (Thursday)

Time:              7:00-9:00 PM

Location:        Dufief Elementary

 

Attendees:

 

Name

Present (P)

Absent (A)

Teleconference (T)

Alex Veizis

A

Ami Corey

P

Bob Canter

P

Carmen de Perignat

P

Charlie Liebetrau

P

Douglas Clark

A

Steve Kwon

P

 

Agenda:

 

  1. CPA Financial Review – Ami/Bob
  2. Newsletters/Communication Plan – Ami
  3. Calendar for the board – Group
  4. Doug’s fence – Doug/Carmen
  5. Bob’s tree – Bob/Doug
  6. Sidewalk effort – Charlie
  7. Inclusion of other volunteers – potential projects – Group
  8. Spring landscaping update – Carmen
  9. Review of minutes – Group
  10. Financial Status
  11. Committee Reports
    1. Architecture:  New AECC request and volunteers

i.      Maintenance

  1. Social
  2. New Business

 

Meeting Notes:

 

  1. Bus Stop – Mike Wolmetz volunteered to help with the project
  2. Review of May Meeting Minutes – Board Approved
  3. CPA Review – Ami Bob
    1. Reviewed Quotes and decided on a vendor
    2. HOA Member Presented a Request to the board in regards to a structure on their property.  Discussion on who the structure belongs too and discussed what options are available to HOA Member
    3. HOA Member attended Meeting
    4. New Newsletter plan discussed.  Ami would head the committee

 

  1. Calendar for the board
    1. Recommendation: Try to include a calendar in the newsletter and website
    2. June Events

i.      Wall repair Pebble Hill

  1. July Events

i.      Bus Stop completed

ii.      Newsletter out

  1. August Events

i.      August 29 – Kids Back in School

ii.      August 22 – Aim for Ice Social (Wednesday / Thursday)

  1. September Events

i.      No events identified at the moment

  1. October Events

i.      By law committee

ii.      Halloween Parade

iii.      Newsletter out

  1. November Events

i.      Committee update

  1. December Events

i.      HOA Dues and Newsletter

  1. January Events
  2. February Events
  3. March Events

i.      Finish prep for annual meeting

ii.      Budge need and notice for annual meeting is out

  1. April Events

i.      Annual Meeting

  1. HOA Meeting Dates:

i.      July 12

ii.      August 9

iii.      September 13

iv.      October 11

v.      November 15

vi.      December 13

  1. Review homeowner questions related to tree removal and fence installation
  2. Inclusion of other volunteers – potential projects
    1. Board briefly discussed that additional volunteers can be used for different committees, including communication help
    2. Financial Status
      1. Ami requested to transfer the approved budget from the Savings to the Checking account minus any already paid for expenses
      2. The Board unanimously approved move from the saving to the checking
      3. Committee Reports
        1. Architecture:

i.      Architecture Review

ii.      Spring landscaping update – Carmen

  1. Will talk about the next meeting
  2. Review AECC requests

iii.      Maintenance

  1. Pest Control contract – Overdue with two payments because the company assumed that the Contract is automatic renewal.
  2. Board unanimously approved to continue mosquito spraying and and mention it in the newsletter
    1. Take away the auto-renewal
    2. Board approves to continue the remainder of Season
    3. Carmen to confirm that no auto renewal and determine organic and how friendly. Impact to Zika.
    4. Bob agreed to call the Montgomery County EPA to see if the county can help with the spray mosquito and ask about keeping bees
  3. Social

i.      Contact Flor to make sure if she is still available to support the Social Committee effort

ii.      Add a section in the Newsletter for a social

  1. New Business
    1. Mutt Mitts
      1. Steve to buy Mutt Mitts

 

Next meeting:

 

Date:               July 9, 2015 (Thursday)

Time:              7:00-9:00 PM

Location:        DuFief Elementary School

 

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