FGHOA – Meeting Minutes – November 15, 2016

FGHOA – Meeting Minutes – November 15, 2016

Date:               November 15, 2016 (Tuesday)

Time:              7:00-9:00 PM

Location:        Travillah Elementary

 

Attendees:

 

Name

Present (P)

Absent (A)

Teleconference (T)

Alex Veizis

P

Ami Corey

A

Bob Canter

P

Carmen de Perignat

P

Charlie Liebetrau

P

Douglas Clark

P

Steve Kwon

P

 

Agenda:

  1. Review tasks / action items from last meeting
  2. Entrance sign damage
  3. Flints Ridge sign repair
  4. Cell Tower update/board position discussion
  5. Bamboo follow-up
  6. Bridge follow-up
  7. Basketball hoop follow-up
  8. Financial review
  9. Committee reports
  • Architecture and Environmental Committee (AECC)
  • Maintenance
  • Governing document
  • Communication
  • Social Committee
    • Halloween parade recap
  1. New Business

 

Meeting Minutes:

 

  1. Review tasks / action items from last meeting
  2. Entrance sign damage
    1. Alex has the information needed to get reimbursed for the stone damage and the bush repair
    2. The goal is to get all funds from the insurance to cover the sign cost
    3. Flints Ridge sign repair
      1. Board agrees Alex to get quotes and ideas to update the entrance signs (all three signs)
      2. Cell Tower update/board position discussion
        1. Issue about cell towers was found through NextDoor
        2. The potential installations would be mini-cell-towers that would be installed in front of the homeowners
        3. County did not notify the homeowners
        4. Bob, HOA Member, Charlie, and other attended the city council meeting
        5. There was a Westleigh meeting on Nov 9 discussing the same Cell Tower issue
        6. The plan is to have the issue raised with the HOA Board; the Board will push the information to the HOA Members and have a call to action to have the members bring the issue to the council and board
        7. Keep monitoring on NextDoor
        8. Recommend to add the Cell Tower topic to the newsletter
        9. Bamboo follow-up
          1. Bob and Carmen walked through the growth areas
          2. Bob got remediation quotes
          3. Bob said that the basic approach

i.      Cut the bamboo

ii.      Then spray the stumped with special Round Up

  1. Recommend that we make sure to notify the community that this bamboo remediation will happen
  2. Plan to do the remediation to start in Spring 2017 (March?)
  3. Bridge follow-up
    1. Bob sent an email to the county; still waiting on response
    2. Basketball hoop follow-up
      1. No further updates; Charlie talked to the homeowners involved
      2. Financial review
        1. Provided the Budget verse Actuals
        2. Committee reports
          1. Architecture and Environmental Committee (AECC)

i.      Paint discussion

ii.      Reviewed the color choices and the recommendation

  1. Maintenance
  2. Governing document

i.      Lee Canter provided the updates: translation from old PDF to Word (with OCR) is almost finished

ii.      No meetings have been scheduled right now

iii.      Charlie to talk to the HOA Member about the delay in membership decision

iv.      Main task is to make sure the committee members thoroughly understand the HOA governing documents

  1. Communication

i.      Recommend to add the Cell Tower topic to the newsletter

ii.      Recommend to include Bamboo

  1. Social Committee

i.      Halloween parade recap

  1. Need to make sure the homeowners have more information and as early as possible
  2. This allowed people to be better informed

ii.      Holiday light recognition

  1. Will be added in the newsletter
  2. Certificate / Sign for the lawn and maybe a picture on the website
  3. Consider providing a small gift basket
  4. New Business
    1. Alex requested to approve Doug’s recommendation to replace the playground sign and include pet preclusion language

i.      Bob seconded the motion

  1. All parties agreed

ii.      Action to be completed to before the December HOA Meeting

 

Next meeting:

 

Date:               December 13, 2016 (Tuesday)

Time:              7:00-9:00 PM

Location:        Dufief Elementary

 

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