FGHOA 2017 Meeting Minutes

FGHOA 2017 Meeting Minutes

FGHOA Board of Director’s Meeting Minutes

May 18, 2017

Date:                   May 18, 2017 (Thursday)

Time:                  7:00-9:00 PM

Location:          Dufief Elementary

 

BoD Attendees:

 

Board of Directors Present (P)

Absent (A)

Teleconference (T)

Charlie Liebetrau, President P
Bob Canter, Vice President P
Paul Witting, Treasurer P
Steve Kwon, Secretary P
Alex Veizis, Member P
Steve Slater, Member P
Carmen de Perignat, Chair, AECC P
Other HOA Members in attendance:
Lee Canter, Chair, Governing Documents Committee P

 

 

 

Agenda:

  1. Approve meeting minutes
  2. Review tasks / action items from last meeting
  3. Paint color display plans
  4. Community signs progress update
  5. Cell Tower – updates
  6. Financial review
  7. Committee reports
    1. Maintenance Sub-Committee
    2. Governing documents
    3. Communications
    4. Social Committee
    5. Architectural and Environmental Control Committee (AECC)
  8. New business
    1. Robert’s Rules of Order
    2. Website updates

 

 

 

Meeting Minutes:

 

Meeting started at 7:07 p.m.

 

  1. Approve Draft May 4, 2017 meeting minutes:

Time:  8 minutes

  1. Reviewed and modified last bullet of item 6 of Minutes regarding the discussion of AECC from June to May, 2017.
  2. Meeting minutes were unanimously approved after motion to approve was presented by Charlie Liebetrau.
  1. Review tasks / action items from last meeting:

Time: 25 minutes

Reviewed action items and item tracker from last meeting including:

  1. Bus relocation: no change
  2. Re-seal coat in Rich Branch Drive Townhouse area: Bob Canter to check whether FGHOA re-sealing can coincide with MOCO re-sealing in this area for an additional dollar amount.
  3. Check reserve requirement pursuant to Article VI, Section 3 of the Declaration: Alex Veizis transitioning this activity will introduce Paul Witting to Jim Layton.
  4. Wood Trail Bridge: Bob Canter to continue pursuing matter.  Work scheduled to begin in October 2017.
  5. Landscaping: Carmen de Perignat confirmed that Potomac Garden Center (PGC) has been notified in early May and has accepted replacement of shrubs at entrance area upon completion of stone monument work by CMS.
  6. Toys in Pebble Hill homes: Charlie Liebetrau confirmed he will send letter to affected properties.
  1. Paint color display plans:

Time: 1hour and 20  minutes

  1. Plan for the paint color schemes is to make sure that the HOA community has an opportunity to see them and to provide comments;
  2. Need to make sure we have locations and places and times useful for the community to review. Carmen de Perignat has renewed her offer to display the paint schemes in her front porch  beginning Friday, May 19th, until Wednesday, May 31st, 2017.
  3. Steven Slater challenged the statement in the AECC Agenda indicating that there is no existing a color palette. He claims that there is a color palette and that the colors are very easy to obtain or to replicate. Steve Slater said he has the three cans of paint of the original color of his house and will provide these to Carmen de Perignat.   Further, Mr. Slater challenged the statement included in the AECC Agenda that the AECC has authority to approve a change of the color palette for the Community.  The discussion continued in which Mr.  Slater explained his interpretation of the Governing Documents regarding such lack of authority.  These views were countered by Bob Canter and Carmen de Perignat who read to the Board, as a rebuttal to Mr. Slater’s interpretation, the relevant provisions in respect to such authority specifically those provided in Article VIII, Sections 1 and 2 of the Declaration as well as the relevant statement in the current Manual of the Commission on Common Ownership Communities (CCOC).  Lee Canter began to explain the provisions in the Declaration and Steven Slater responded to her by saying that “you are not a board member”, and “why am I talking to you “honey”  as you are not a board member.  Charlie Liebetrau then admonished Mr. Slater as to his words and tone when speaking to Lee Canter.  Further, Bob Canter attempted to explain to Steven Slater Lee Canter’s role attending the meeting as being the Chairperson of the Governing Documents Committee who was appointed during the previous year’s BoD term. Lee Canter has spent the greater part of 8 months give or take a month, extensively reviewing the Governing Documents, along with updating the BoD of new Maryland State Law pertaining to the HOA communities as well as updates and decisions made by the CCOC. In view of these very offensive comments, Lee Canter left the meeting.  After Mrs. Canter left the meeting and given this impasse between two very opposing views, the BoD President, Charlie Liebetrau, felt it necessary to find a solution to resolve this problem, Mr. Liebetrau agreed to have the motion presented by Steven Slater by which the BoD would grant authority for color changes to the AECC, such motion to be put for a vote by the BoD.  Charlie also admonished Slater as to his words and tone when speaking to Lee Canter.  The motion was approved by all present.

 

  1. Actions:
    1. Steve Slater to provide the 3 original colors that he has access.

 

  1. Given the heated discussions regarding this issue, and questionable exchanges between Steve Slater, Lee Canter (who left the BoD meeting following Mr. Slater’s aggressive comments about her right to speak at the Board Meeting as if she were a Board member) and Bob Canter who questioned Mr. Slater’s lack of respect for a community member, and questioned why Mr. Slater thought that he was owed a higher degree of respect than any other homeowner attending the meeting, Further Bob Canter attempted to explain to Steven Slater, Lee Canter’s role attending the meeting as being the Chairperson the Governing Document Committee who was appointed during the previous year’s BoD term. Lee has spent the greater part of 8 months give or take a month, extensively reviewing the docs along with updating the BoD of new Maryland State Laws pertaining to the HOA communities as well as updates and Decisions made by the CCOC.   Carmen de Perignat expressed her unwillingness to chair the AECC with the type of hostility displayed by Mr. Slater in which work could not be expected to be conducted in a productive and efficient manner.   de Perignat presented a motion to the BoD requesting the removal of Mr. Slater from the AECC, but before the BoD had an opportunity to vote Mr. Slater resigned from the AECC.  The Board continued to discuss the color change process and the interpretation and the scope of the AECC’s powers per the HOA documents. Bob Canter pointed out the “Elephant in the Room” as the reason the BoD has been striving to abide by not only the Existing FGHOA Governing Docs, but the updated laws, regulations and newly issued CCOC expectations of HOA Boards behavior and “Open Meetings Laws”, was due to the fact a CCOC complaint was filed by a FGHOA member that is still pending, having cost the HOA considerable expense and resources to defend. Much of the complaint was centered on past FGHOA board’s lack of budget transparency and the manner in which members of the HOA community were treated at a special meeting called by the then FGHOA Bod in February of 2013.

 

  1. Alex Veizis resigned from the AECC.
  2. Steve Slater motioned to have the Board grant the AECC the authority to decide and follow the procedures to expand the existing color palette
    1. Bob Canter seconded the motion
    2. Alex refrained from voting
  • Steve Kwon, Charlie Liebetrau, Paul Witting, Steve Slater and Carmen de Perignat and Bob Canter voted in the motion
  1. The AECC procedure shall be the following:
    1. Recommend an expanded color palette (12 colors) that was displayed and announced at the April 25, 2017 Annual Meeting
    2. The colors will be available for the community to review for 10 days: May 20th to May 31st.
  • Communijty Comments accepted until May 31st.
  1. AECC will review comments and hold a meeting on June 1 (open to the community) to make a color palette determination
  2. AECC will notify the community about the decision related to the color palette; the community will be informed on June 2 via email Blast, HOA website, and NextDoor Post
    1. Note: Colors should be defined by the RBG spectrum
  3. Notice about these procedures will be sent to the community via email, HOA website, NextDoor post by May 19
  1. Steve Kwon motioned to move the procedures; Paul Witting seconded the motion.
    1. Alex Veizis refrained from voting
    2. Steve Kwon, Steve Slater, Paul Witting, Charlie Liebetrau, Bob Canter and Carmen de Perignat voted in the procedures
  2. Carmen de Perignat requested the BoD to approve 5 new members: Ami Corey, Bethany Dame, Subhasis Datta, Nancy Palker and Julie Zhang.
  3. Steve Slater, Paul, Bob, Carmen, Charlie, and Steve Kwon voted in the additional 5 new members into the AECC
    1. Alex Veizis refrained from voting.
  4. The 2017 AECC shall include the following members:
    1. Bob Canter
    2. Lee Canter
  • Ami Corey
  1. Bethany Dame
  2. Subhasis Datta
  3. Carmen de Perignat
  • Leslie Press
  • Nancy Palker
  1. Julie Zhang

 

Items Not Covered during this Meeting due to lack of time:

 

  1. Community signs progress update
  2. Cell Tower – updates
  3. Financial review
  4. Committee reports:
    1. Maintenance Sub-Committee
    2. Governing documents
    3. Communications
    4. Social Committee
    5. Architecture and Environmental Committee (AECC)
  5. New business:
    1. Robert’s Rules of Order
    2. Website updates

Next BoD meeting:

 

Date:                   Thursday, June 2017

Time:                  7:00-9:00 PM

Location:          Dufief Elementary, 15001 DuFief Drive, Gaithersburg, MD 20878

 

 

All of the statements included in these minutes are supported and verified by a recording available to any HOA member upon request to the Board of Directors.

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FGHOA Board of Directors Meeting Minutes

July 13, 2017

 

Date:                   July 13, 2017 (Thursday)

Time:                  7:00-9:00 PM

Location:          Travilah Elementary

 

Attendees:

 

Board of Directors Present (P)

Absent (A)

Teleconference (T)

Charlie Liebetrau, President P
Bob Canter, Vice-President P
Steve Kwon, Secretary P
Paul Witting, Treasurer A
Steven Slater, Member P
Alex Veizis, Member A
Carmen de Perignat, AECC Chair P
Other HOA Members in attendance
Lee Canter, Chair, Governing Documents Committee P
Subhasis Datta, HOA member P

 

Agenda:

  1. Official Start (5 Minutes)
    1. Members present
  2. Approval of minutes (5 Minutes)
    1. Motion
  3. Reports – Committee Chairs
    1. Treasurers Report (10 Minutes)
    2. AECC Report (15 Minutes)
  1. Color updates
  2. AECC requests
  • Community Entrance Signs (updates)
    1. Maintenance Subcommittee (15 Minutes)
  1. Rich Branch Repaving
  2. Reserved Parking Discussion
  • Allentuck Contract: Updates
  1. FGHA for repair and painting of “neighborhood accent fence”
    1. Communications report (10 Minutes)
  1. Appointment of Ami Corey to Communication Committee (as Chair)
  2. Website updates
  • Newsletter
  1. Tree Cutting Reminder (discussion related to maple tree removal)
    1. Social committee report (5 Minutes)
  1. Appointments of Marcella Witting and Flor Clark to Social Committee
  2. Planned events
    1. Governing Documents (5 Minutes)
  1. Updates and next steps
  1. Old Business (5 Minutes)
    1. Cell towers
  2. New Business
    1. Imposition of Fines as enforcement mechanism of our Governing Document (15 minutes)
    2. Clarity Management Services Contract as a possible bidder for a community manager (25 minutes)
  3. Open forum (5 Minutes)
    1. Official Close

Meeting Minutes:

 

  1. Official Start (5 Minutes)
    1. Members present
    2. Steve Kwon motions to officially start
  1. Charlie, Carmen, and Bob agree
  1. Governing Documents (5 Minutes)
    1. Updates and next steps
    2. Lee Canter provided status with the latest laws and governing rules and will forward references relevant to the Board and HOA governance; she is continuing to review and research potential updates to HOA governing documents.
    3. Lee will send the links and references to the Board.
    4. Board recommending that Lee continues her research and she will reach out to others who want to participate
  2. Approval of minutes (5 Minutes)
    1. Motion
    2. Carmen has May notes that she can provide to Steve Kwon
    3. Action: Three Actions:
  1. Action: Steven Slater will provide Steve Kwon minutes from last meeting
  2. Action: Carmen will provide Steve Kwon her notes for incorporation
  • Action: Steve Kwon to provide both update May minutes, June minutes, and July minutes.
  1. Reports – Committee Chairs
    1. Treasurers Report (10 Minutes)
  1. Paul is not present, no formal updates updates
  2. Bob reports that Kuhn’s Tree services were paid
  • Bob and Carmen took a tour of the bamboo treatment areas and noticed improvement
    1. Bob and Carmen provided the Boar with their assessment of the HOA areas per their tour.
  1. Motion to authorize the next two treatments
    1. Steve Kwon motions to authorize any follow-up treatment
      1. All agree
    1. Social committee report (5 Minutes)
  1. Appointments of Marcella Witting and Flor Clark to Social Committee
  2. Charlie motions to Marcella and Flor to the Social Committee
    1. No objections all agree
  • Planned events:
    1. Ice Cream – End of Summer
    2. Action: Charlie to request to plan dates
    1. Communications report (10 Minutes)
  1. Appointment of Ami Corey to Communication Committee (as Chair)
    1. Bob motions Ami to Communication Committee
    2. Carmen seconds the motions
    3. Discussion related to the appoint
    4. All motions Ami to the Communication Committee
    5. Steve Slater acknowledges the importance to appoint Ami because it’s important to have volunteers for the community
  2. Website updates
  • Newsletter
    1. Review the previous first issue
    2. Ice Cream Social
    3. What not to plant
    4. Subhasis Datta entered during the Newsletter discussion
    5. Lee will provide Ami language for Governing Documents help
    6. Reminder all structural improvements must be submitted to the AECC and performed by a license contractor
    1. Maintenance Subcommittee (15 Minutes)
  1. Rich Branch Repaving
    1. Bob contacted the county and said that Rich Branch Drive is not on the schedule for this year or next year; county will come out to take a look later
    2. Action: Steve to talk to the other home owners to see how they feel about the current street parking conditions
  2. Reserved Parking Discussion
    1. Review of the issue: questions related if there are townhouse assigned parking and the answer is that there are no assigned parking because the HOA governing documents specifically states that there are no assigned parking
    2. Letters are prepared and signed by Charlie
    3. Mailing expenses are approved
  • Allentuck Contract: Charlie needs to sign the Allentuck Contract
    1. Carmen and Bob met with Bruce Allentuck in person and the conversation went well
    2. Carmen and Bob presented the concerns to Bruce and Bruce was very receptive
    3. Agreed to one-year renewable contract
    4. He will give a 2018 contract for the Board to improve
    5. Allentuck will give us a bid for tree cleanup in the back
    6. Action: Charlie to sign the contract
  1. FGHOA for repair and painting of “neighborhood accent fence”
    1. Homeowner requesting cost sharing for fence repair
    2. Steve Kwon motions that the Board does not reimburse for the upkeep of any fence that is solely on the homeowner’s property; changes and maintenance of the fence must be in compliance with the HOA Governing Documents (see Article V, Section 1(g); Article VIII, Section 1 of the Declaration)
      1. All in favor with the motion
    1. AECC Report (15 Minutes)
  1. Carmen reviewed all AECC requests that have been reviewed and approved
  2. Carmen requested on behalf of the AECC for guidance related to the fence that was previously approved by the AECC
    1. Steven Slater references the HOA governing document that if the homeowner has a problem with the AECC decision, a formal appeal should be made to the AECC before the Board makes any recommendations
    2. Action: Charlie will provide a respond to the complaints
  • Tree Cutting Reminder
    1. Discussed the issue about an issue related to a tree cut down on County property
    2. Recommendation was made that the newsletter puts a reminder that the area behind Flints Grove is county property
    3. Board recommends the following action:
      1. Carmen to recommend that homeowner talks to County about the issue
      2. Also this particular issue is not an HOA issue, this is a Montgomery County issue
    4. Fallen tree issue: Tree on HOA property fell onto the homeowner property. Fallen tree straddles both HOA property and homeowner’s property.
      1. Steven Slater makes the motion that the Board does not remove the fallen tree on the basis that the tree is not visible
        1. Board votes 3 to 2 to do something
          1. To do: Bob Canter, Steve Kwon, and Carmen de Perignat
          2. NOT to do something: Charlie and Steven Slater
        2. Carmen motions to remove and chip the tree in place
          1. Motion is updated to the following: to spend money to clean up the debris on the HOA property. The homeowner has the option join in and pay for removal on their property with this contract if the homeowner responds by a certain time.
            1. Vote is 3-2 for the removal.
              1. To do: Bob Canter, Steve Kwon, and Carmen
              2. NOT to do something: Charlie and Steven Slater
            2. Steve Kwon made the motion that the Board hire and arborist to review the health on the homeowner’s trees
              1. Board agrees
              2. Action: Carmen to contact an Arborist
            3. Community Entrance Signs (updates)
  • Color updates
  1. Old Business (5 Minutes)
    1. Cell towers: No follow-up from the June meeting at the Montgomery County level. No major updates or indication that any plans have been approved.
  2. New Business
    1. Imposition of Fines as enforcement mechanism of our Governing Document (15 minutes)
    2. Clarity Management Services Contract as a possible bidder for a community manager (25 minutes)
  3. Open forum (5 Minutes)
    1. Official Close

 

Next meeting:

 

Date:                   August 17, 2017

Time:                  7:00-9:00 PM

Location:          Travilah Elementary

 

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FGHOA Board of Directors Meeting Minutes

August 17, 2017

Date:                   August 17, 2017 (Thursday)

Time:                  7:00-9:00 PM

Location:          North Potomac Rec Center

 

Attendees:

 

Board of Directors Present (P)

Absent (A)

Teleconference (T)

Charlie Liebetrau, President P
Bob Canter, Vice-President P
Steve Kwon, Secretary P
Paul Witting, Treasurer P
Steven Slater, Member P
Alex Veizis, Member A
Carmen de Perignat, AECC Chair A
No Other HOA Members in attendance

 

Agenda:

  1. Official Start
    1. Members present
  2. Approval of minutes
    1. Motion:
  3. Reports – Committee Chairs
    1. Treasurers Report
    2. AECC Report (Carmen)
  1. Color updates
  2. AECC requests
  • Community Entrance Signs (updates – Howard e-mail)
    1.  Maintenance Subcommittee
  1. Rich Branch Repaving
  2. Reserved Parking Follow-up (letter was sent, any reactions?)
  • Allentuck Contract: General Updates (Bruce sent a new point of contact to manage our areas)
    1. Communications report
  1. Website updates
  2. Newsletter
    1. Social committee report
  1. Planned events
  1. Old Business
    1. Cell towers
  2. New Business
  3. Open forum
  4. Official Close

 

Meeting Minutes:

 

  1. Official Start
    1. Members present
  2. Approval of minutes
    1. Action: Steve to re-send out all minutes for approval
  3. Reports – Committee Chairs
    1. Treasurers Report
  1. Paid bills: Insurance bill, Allentuck, Potomac Garden Center (PGC)
  2. Action: Paul to check if Becht Engineering bills are due
  • Bob motions to approve the online Quickbooks ($15 per month) so that Paul can update the HOA financials
    1. Charlie seconds the motion
    2. No objections
  1. Action: Paul to create an HOA Quickbook account
  2. Action: Paul to follow-up delinquent payments
    1. AECC Report
  1. Bob provided overall status on behalf of Carmen
  2. AECC requests: general approvals of roofs, decks, etc.
  • Color updates: color palettes are going to be updated (same colors) but the presentation will be improved
  1. Community Entrance Signs (updates – Howard e-mail)
    1. Bob talked with Howard about the sign approach
    2. Recommend that Howard work with the AECC to get the multiple options and bids—get multiple vendors
    3. Paul reminded the board that the options should be a long-term solution (e.g., 30 years), low maintenance, etc.
  2. Note: there was some question with Stone work on Pebble Hill
    1. The Pebble Hill stone work does not have two tiers or a finished back side; Board recommends improving the current design
    2. Recommendation: Charlie will talk with Alex to try to improve the Pebble Hill sign. The plan: get design options, quotes, and present options to the AECC.
    1. Maintenance Subcommittee
  1. After a tree fell, homeowner is requesting the health and safety of the adjacent trees (next to the tree that fell) be assessed and, if they are dangerous, to be removed.
    1. Bob already talked to tree company to review the health of the tree—waiting for written assessment to be returned to Bob
    2. Bob as already notified the neighbor that an arborist has been contacted to check the health
    3. Once the assessment and quote is provided, Bob will share the assessment to the Board
    4. Board will have action to make a decision
  2. Bob sent an email to the County to get an update related to the stream restoration; Bob maintaining communication – County has made a statement that work will start in September. Bob will continue to track the progress.
  • Rich Branch Resealing
    1. Steve to put letters on the doors to get input
    2. General letter is saying that we plan to apply a top coat to the area, if there are any objections, send an email to the HOA board by a certain amount of time
  1. Reserved Parking Follow-up
    1. Letter notifications were sent
    2. No response from community
  2. Landscaping Allentuck Contract: General Updates (Bruce Allentuck sent a new point of contact, Shaun Kirby, to manage our areas)
    1. Bob and Carmen met with Bruce and Shaun and reviewed all common areas requiring maintenance updating and new plantings.
    1. Communications report
  1. Website updates
    1. Paul had made some security updates
    2. If there are any designers, we could ask people to get involved
  2. Newsletter
    1. Ami ready to get started
    2. Action: Charlie will follow-up
      1. What to plant
      2. Monument sign
      3. President welcome letter
      4. Stream updates
      5. Social event
    1. Social committee report
  1. Planned events: Ice Cream social is still in the works
  2. Need signs and set a date – Charlie will track down the sign
  1. Old Business
    1. Cell towers
  1. Zoning text amendments were offered
  2. No other major updates
  1. New Business
    1. Steven working through the by law review
    2. Steven is interested in adding outdoor exercise equipment to the path
    3. Action: Steve to follow-up with Leslie to see how the Mutt Mitts are improving the area
    4. Action: Charlie to check with Alex to book at the School
    5. Management company concept
  1. Recommendation – to create a job description
  2. Bob and Carmen to get a job description and share the duties with the board
  1. Open forum
    1. Nothing additional discussed
  2. Official Close

 

Next meeting:

 

Date:                   September 14, 2017

Time:                  7:00-9:00 PM

Location:          DuFief Elementary

 

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FGHOA Board of Directors Meeting Minutes

September 27, 2017

Date:                   September 27, 2017 (Wednesday)

Time:                  7:00-9:00 PM

Location:          North Potomac Rec Center

 

Attendees:

 

Name Present (P)

Absent (A)

Teleconference (T)

Alex Veizis P
Bob Canter P
Lee Canter A
Carmen de Perignat P
Steve Kwon P
Charlie Liebetrau P
Steve Slater P
Paul Witting P

 

Agenda:

  1. Official Start
    1. Members present
  2. Approval of minutes
    1. Motion
  3. Reports – Committee Chairs
    1. Treasurers Report
    2. AECC Report (carmen)
  1. PO Box Request
  2. Color updates
  • AECC requests
  1. Community Entrance Signs (updates)
    1. Maintenance Subcommittee
  1. Rich Branch Resealing (Top coat)
  2. Playground Maintenance
    1. Communications report
  1. Website updates
  2. Newsletter
    1. Tree Cutting Reminder (discussion related to maple tree removal)
    1. Social committee report
  1. Planned events
  1. Old Business
    1. Cell towers
    2. Stream
  2. New Business
  3. Open forum
  4. Official Close

Meeting Minutes:

 

  1. Official Start
    1. Members present
  2. Approval of minutes
    1. Recommendation to the Board to provide additional review of the minutes before final approval
    2. Recommendation for new meeting location (North Potomac Rec Center)
  1. All 5 votes from those in attendance
  2. Charlie, Steve S., Bob, Carmen, and Alex
  • Recommendation to book meetings through January 2018
  1. Reports – Committee Chairs
    1. Treasurers Report
  1. Paul provided Treasurers Report
  2. Discussed the online QuickBooks upgrade
  • Discussed remaining expenses that are still pending payment
  1. Still outstanding due from homeowners, recommending to begin lien proceeding
  2. General discussion about hiring a Community Manager – Can we receive options for a quote based on tasks needed.
    1. AECC Report (Carmen)
  1. PO Box Request
  2. Color updates
    1. Paint project is delayed because AECC is awaiting feedback from Color Specialist
  • AECC requests
    1. Reviewed 4 approvals
    2. Deck Replacement Approval
      2. Tree Removal Approval
      3. Spa Enclosure – behind house and attached to house
      4. Roof Replacement – Approved today – 9/27/2017
  1. -Meeting with Allentuck and PGC one plant died and one is dying. PGC is replacing the dying bushes.
  2. Allentuck work seems to be meeting community expectations
  3. Community Entrance Signs (updates)
    1. Howard sent out his last e-mail: only from one vendor; still waiting for other vendors to submit—Howard will keep us posted
    2. Howard is keeping in mind that longevity and maintenance in design and bids
  • Community Manager
    1. Consider what the requirements would be needed for our community – create a job description
    2. General discussion was made about the current HOA document language related to the enforcement
    3. Action: Carmen will reach out to see Eugneia’s recommendation for enforcement
    1. Maintenance Subcommittee
  1. Rich Branch Resealing (Top coat)
  2. Playground Maintenance
    1. Recommended maintenance includes cleaning basketball court, mulching, and playground repair
    2. Action: Alex will call about the whole park
    3. Action: Alex and Paul will check the equipment and determine if we need to go back to the equipment manufacturers
    1. Communications report
  1. Website updates
  2. Newsletter
    1. Tree Cutting Reminder (discussion related to maple tree removal)
    2. Action: Charlie will reach out to Ami
    1. Social committee report
  1. Ice Cream Social recap
    1. About 50 people (adults and kids)
    2. Very positive feedback from the community
  2. Halloween Trick or Treating Parade
    1. Flintsgrove Drive as the new location
    2. Recommendation if we can tell the social committee to put flyers on doors
    3. Recommended purchases
      1. Printed flyers
      2. Glow sticks or light up bands
      3. Tons of candy
      4. Hot chocolate
      5. Some type adult beverages
    4. October 31 is on Tuesday
    5. Recommended time is 5:00 PM
  1. Old Business
    1. Cell towers
    2. Stream
  1. Believe project will start in January 2018, weather permitting
  2. Not going to happen this calendar year
  • Community requested if there could be another presentation from the County
  1. Recommendation to send the previously sent presentation to the community
  1. New Business
    1. Parking at the townhouse in Pebble Hill (two complaints)
  2. Open forum
  3. Official Close

 

Next meeting:

 

Date:                   October 12, 2017

Time:                  7:00-9:00 PM

Location:          Potomac Rec Center

 

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FGHOA Board of Directors Meeting Minutes

October 12, 2017

Date:                   October 12, 2017 (Wednesday)

Time:                  7:00-9:00 PM

Location:          North Potomac Rec Center

 

Attendees:

 

Name Present (P)

Absent (A)

Teleconference (T)

Alex Veizis P
Bob Canter P
Lee Canter A
Carmen de Perignat P
Steve Kwon P
Charlie Liebetrau P
Steve Slater P
Paul Witting P

 

Agenda:

  1. Official Start
    1. Members present
  2. Approval of minutes
    1. Motion
  3. Aid for Pebble Hill Townhome
  4. Reports – Committee Chairs
    1. Treasurers Report
    2. AECC Report (carmen)
  1. PO Box Request
  2. Color updates
  • AECC requests
  1. Community Entrance Signs – Monuments (updates)
    1.  Maintenance Subcommittee
  1. Rich Branch topcoat
  2. Fencing question
  • Peter Zelazowski Landscaping request
    1. Communications report
  1. Website updates
  2. Newsletter
    1. Social committee report
  1. Planned events
  1. Old Business
    1. Cell towers
    2. Stream
  2. New Business
  3. Open forum
  4. Official Close

Meeting Minutes:

 

  1. Official Start
    1. Members present
    2. Steve Kwon motions to start
    3. Bob seconds the motion, meeting beginning
  2. Approval of minutes
    1. Motion
  1. Motion made to review May minutes
  2. Bob motions for July minutes approval
    1. Carmen is the second to approve
  • Steve motions to approve August minutes
    1. Carmen is the second to approve the minutes
  1. Carmen requests to review the September minutes
  1. Aid for Pebble Hill Townhome
    1. Steve Slater requested to write a letter to those neighborhood responders to help with Fire Station
  1. Any updates are due back to Steven Slater no later than Sunday night; the final letter will be sent Monday
  2. Alex recommends to share the letter with the Fire Department AND the community. Also include a reminder that donations can be made to the fire department (include the Quince Orchard Fire Department).
  • On Monday, Bob and Charlie will finalize and deliver the letter
    1. Steven Slater and Charlie discussed about the request for donation to the residents of the townhouses
  1. Both townhouse renters talked with Charlie requesting help
    1. One requested a laptop to help his son take online classes
    2. Other requested leads for a rental in the area
  2. Recommendation: Charlie will reach out to both homeowners to coordinate communication to the community
    1. Board had a general discussion about the Montgomery County rental requirement reminder that was shared on NextDoor
  1. Alex recommends to send this reminder to the community through an email
  1. Reports – Committee Chairs
    1. Treasurers Report
  1. Paul provided the updates for the line item and breakout
  2. Paul provided his initial analysis of the reserve requirements per Article 6
  • Action: Paul will finalize his analysis and share with the Board for approval
  1. Action: Steve will continue to provide HOA document research related to reserve requirements
    1. AECC Report (Carmen)
  1. PO Box Request
    1. AECC has made the decision not to request a separate HOA Mailbox
    2. Carmen is now responsible for the HOA mail; she will deliver any treasurer related mail to Paul
  2. Color updates
    1. Still being worked – no major updates at this point
  • AECC requests
    1. One request – the AECC is still reviewing the request
  1. Community Entrance Signs – Monuments (updates)
    1. Bob and Alex have been talking with Howard; Howard is getting closer to a final bids and designs
    2. Howard is actively working to get sign designs
    3. Bob reminded Howard that not only design is important, but life expectancy and total cost is also a factor
    4. Alex is continuing to get quotes to update the Pebble Hill stonework
    1. Maintenance Subcommittee
  1. Rich Branch topcoat – no updates
  2. Fencing question
    1. Charlie presented the request by homeowner to paint a fence on his property
    2. The Board discussed that the fence is on homeowner property and it is the homeowner’s responsibility for upkeep of the fence—per the HOA documents
    3. Carmen has a letter that can be used for a response for this homeowner
    4. Recommendation to include the requirement for upkeep of the fence
  • Peter Z. Landscaping request to make sure the landscapers also keeps the area near the steps
    1. Specific request: landscape company’s crew remove (blowing away) leaves from Rich Branch Dr. townhouse community to start  removing leaves also from the area between the end unit townhouse (# 14301) and the public path (stairs) which is HOA property
    2. Carmen will reach out to Allentuck to include this area
    3. Charlie send a response to Peter Z. that the AECC will make a request to the landscaper.
  1. Basketball Court maintenance
    1. Alex got a quote to improve the Basketball Court area and make general improvements to the playground
    2. Total quote is $1,977
    3. Carmen motions
      1. Paul seconds the motion
      2. No objections
    4. Alex will work the process with Paul and Charlie to finalize the contract
    1. Communications report
  1. Website updates
    1. Being worked – no major updates
  2. Newsletter
    1. Being worked – no major updates
    1. Social committee report
  1. Planned event: Halloween Parade.
  2. Flintsgrove Drive as the new location
  • Recommendation if we can tell the social committee to put flyers on doors
  1. Recommended purchases
    1. Printed flyers
    2. Glow sticks or light up bands
    3. Tons of candy
    4. Hot chocolate
    5. Some type adult beverages (coffee, etc.)
  2. October 31 is on Tuesday
    1. Recommended time is 5:00 PM
    2. Charlie will provide communication to community
    3. Alex will look for signs; otherwise Paul will look for signs
  1. Old Business
    1. Cell towers
  1. No updates
    1. Stream
  1. Bob sent another email to the County—no response
  1. New Business
    1. Interested in management service
  2. Open forum
  3. Official Close

 

Next meeting:

 

Date:                   November 2017

Time:                  7:00-9:00 PM

Location:          Potomac Rec Center

 

——————————————————————————————————————————————————————————————————————————————————————————————————————————————–

FGHOA Board of Directors Meeting Minutes

November 2017

Meeting Starts at 7:30

 

Bob, Carmen, Paul and Alex

Stephen Arrived 7:35pm

Steve Arrived 8:00pm

 

Not here – Charlie

 

Someone needs to learn to register for meetings to be at Public School.

Update on Stream Restoration – Not happening – Waiting for Permits

  • No ETA or Date on the Start of the Project – Hopefully Spring Work (Bob)
  • Bridge will be fixed as part of the Stream Restoration or After (Bob)
  • Tree Clean Up – In Progress (Bob)
  • Community Manager – Exploratory Stage (Carmen and Bob)

Treasurers Report:

  • Budget – Discussion of Budget for 2018, Reserve Info, Bank Account Info (Paul)
  • Two outstanding homes require dues

County Trees – (Stephen)

  • Looking at Entire community to request a study on health and diseased Trees
  • Seeking Information on Community Trees on County Property
  • Losing out canopy – need help to restore
  • Steven will talk to the County about tree replacement
  • Some questions as to why only certain areas of the community is being treated and not all areas
  • Steven is contacting the county (potentially looking at the Dept. of Transportation)

Parcor? Course  Mentioned

Sign update

  • Howard received designs and bids—will share the information with the Board
  • Howard is narrowing the bids
  • Bob will send the designs to the whole board
  • Process
    • Howard finalizing initials bids and designs
    • Howard presents to the AECC to review
    • AECC down select the top 3-5 designs with price
    • AECC present the final top designs to the Board
    • Board finalizes the decision

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FGHOA Board of Directors Meeting Minutes

December 14, 2017

Date:                   December 14, 2017 (Thursday)

Time:                  7:00-9:00 PM

Location:          North Potomac Rec Center

 

Attendees:

 

Board of Directors Present (P)

Absent (A)

Teleconference (T)

Charlie Liebetrau, President P
Bob Canter, Vice-President P
Steve Kwon, Secretary P
Paul Witting, Treasurer P
Steven Slater, Member P
Alex Veizis, Member A
Carmen de Perignat, AECC Chair A
No Other HOA Members in attendance

 

Agenda:

  1. Official Start
    1. Members present
  2. Approval of minutes
    1. Motion
  3. Aid for Pebble Hill Townhome – Updates
  4. Reports – Committee Chairs
    1. Treasurers Report
    2. AECC Report
  1. Color updates
  2. AECC requests
  • Community Entrance Signs – Monuments (updates)
    1.  Maintenance Subcommittee
    2. Communications report
  1. Website updates
  2. Newsletter
    1. Social committee report
  1. Planned events
  1. Old Business
    1. Cell towers
    2. Stream
  2. New Business
  3. Open forum
  4. Official Close

 

 

Meeting Minutes:

 

  1. Official Start
    1. Members present
  2. Approval of minutes
    1. Alex has November meeting minutes and will send out the program
    2. November, October, and May minutes pending
  3. Aid for Pebble Hill Townhome – Updates
    1. HOA worked with homeowner to help find a rental, no additional requests have been made at this time
    2. Alex provided a laptop for the student, no further requests have been made at this time
  4. Reports – Committee Chairs
    1. Treasurers Report
  1. Still working the budget
  2. Recent expenses are primarily landscaping
  • Landscaping payments are due for PGC watering
    1. Paul and Alex will work with PGC to resolving water billing questions
  1. Paul and Alex will work to get the dues out
    1. Goal is to get things ready in about a week
  2. Two homes still delinquent with payments, Paul and Alex continue to work due collection
    1. AECC Report
  1. Color updates
    1. AECC had a color showing in November (two nights)
    2. Have about 6 people come by and provided comments
    3. AECC have taken comments into consideration
    4. AECC is creating the books that capture the colors (same colors that were recommended by Liz Stone – Color Expert)
    5. Right now, the AECC plans to incorporate the new color plans into the Statement of Community Expectations
    6. In response to the color process, Alex mentioned that he collected 40 signatures that questions the current color process
    7. Next steps:
      1. AECC will provide the step by step process with supporting references (legal, CCOC, statute)
      2. AECC drafting Statement of Community Expectations (all members are working on the document)
    8. AECC requests
      1. Reviewed the requests
  • Community Entrance Signs – Monuments (updates)
    1. Bob is finalizing the sign process, narrowing down the design
    2. Two step process:
      1. Which design does the Board agree
      2. Send the design to three vendors for approval
    3. Finalizing the monument stonework for Pebble Hill
      1. Steven motioned to have monument estimate
      2. Bob seconds the motion
      3. All in favor
    1. Maintenance Subcommittee
  1. Discussed the question about a fence that requires repairs
  2. AECC planning to provide notice
    1. Communications report
  1. Website updates – no updates
  2. Newsletter – up updates
    1. Social committee report
  1. Planned events – no updates
  1. Old Business
    1. Cell towers – no updates
    2. Stream – no updates
  2. New Business
    1. Charlie presented the community member requests composting service and will provide mode information as to how the service is differentiated from current county services
    2. Steven shared county tree planting program
  3. Open forum
  4. Official Close

 

Next meeting:

 

Date:                   January 11, 2018

Time:                  7:00-9:00 PM

Location:          Potomac Rec Center

 

——————————————————————————————————————————————————————————————————————————————————————————————————————————————–

FGHOA Board of Directors Meeting Minutes

 January 11, 2018

Date:                   January 11, 2018 (Thursday)

Time:                  7:00-9:00 PM

Location:          North Potomac Rec Center

 

Attendees:

 

Board of Directors Present (P)

Absent (A)

Teleconference (T)

Charlie Liebetrau, President P
Bob Canter, Vice-President A
Steve Kwon, Secretary P
Paul Witting, Treasurer P
Steven Slater, Member P
Alex Veizis, Member P
Carmen de Perignat, AECC Chair A
No Other HOA Members in attendance

 

Agenda:

  1. Official Start
    1. Members present
  2. Approval of minutes
    1. Motion
  3. Reports – Committee Chairs
    1. Treasurers Report
      1. HOA Due Notices
      2. Budget
    2. AECC Report
      1. Color updates
      2. AECC requests
      3.  Community Entrance Signs – Monuments (updates)
      4. Maintenance Subcommittee
    3. Communications report
      1. Website updates
      2. Newsletter
    4. Social committee report
      1. Planned events
  4. Old Business
    1. Cell towers
    2. Stream
  5. New Business
  6. Open forum
  7. Official Close

 

Meeting Minutes:

  1. Prior to official start, Charlie, Steve, Steven, Paul, and Alex reviewed the proposed budget and recommended updates for 2018. Paul will send the budget out for official review and vote.
  2. Official Start
    1. Members present
    2. Steve motions for the meeting to start; Alex seconds the motion.
    3. Meeting begins
  3. Approval of minutes
    1. December minutes are still in review
  4. Reports – Committee Chairs
    1. Treasurers Report
      1. HOA Due Notices
        1. Mailed the week of 7 January
        2. Homeowners have reported receiving the dues
        3. Due date for response is 31 January
        4. No updates from 2 delinquent homeowners who owe from 2017
      2. Budget
        1. Paul will be sending the updated proposed budget for 2018 to the Board Members for review and comment
    2. Communications report
      1. Main communication – to send out dues
    3. Social committee report
      1. Paul proposed to coordinate a community Spring Egg hunt with Dufief HOA
      2. Paul is looking into the logistics of planning the event
      3. Board present agrees to budget $200 for the event
    4. AECC Report
      1. AECC requests
        1. No AECC representatives present to provide updates
      2. Maintenance Subcommittee
        1. No AECC representatives present to provide updates
      3. Community Entrance Signs – Monuments (updates)
        1. No AECC representatives present to provide updates
      4. Color updates
        1. Steven Slater provided a summary that reillustrated the color palette and process
        2. Alex objects to the process prosed and does not believe the Board
        3. Steven emphasizes the requirements for the process
  5. Old Business
    1. Stream – no updates
    2. Cell towers – no major updates
      1. Motion to remove this item as a standing agenda point
  6. New Business
    1. New item: County Tree Replanting Program will be led by Steven Slater
      1. Steven will create a presentation related to the County Tree Replanting Program
      2. Steven would send the presentation and plan to the Board for input
      3. Steven requests 20 minutes set aside to give a presentation related to the tree replanting program
    2. Charlie is following up the compost plan recommended by a homeowner and presented the service offering
      1. Charlie presented the cost; the Board said that the cost is prohibitive.
  7. Open forum
  8. Official Close

 

Next meeting:

 

Date:                   February X, 2018

Time:                  7:00-9:00 PM

Location:          Potomac Rec Center

 

——————————————————————————————————————————————————————————————————————————————————————————————————————————————–

FGHOA Board of Directors Meeting Minutes

February 8, 2018

Date:                   February 8, 2018 (Thursday)

Time:                  7:00-9:00 PM

Location:          North Potomac Rec Center

 

Attendees:

 

Board of Directors Present (P)

Absent (A)

Teleconference (T)

Charlie Liebetrau, President
Bob Canter, Vice-President
Steve Kwon, Secretary
Paul Witting, Treasurer
Steven Slater, Member
Alex Veizis, Member
Carmen de Perignat, AECC Chair
No Other HOA Members in attendance

 

Agenda:

  1. Official Start
    1. Members present
  2. Approval of minutes
    1. Motion
  3. Reports – Committee Chairs
    1. Treasurers Report
      1. Proposed budget
      2. HOA Dues Status
    2. AECC Report
      1. Color updates; Updated Community Expectation Document
      2. AECC requests
      3.  Community Entrance Signs – Monuments (updates)
      4. Maintenance Subcommittee
    3. Communications report
      1. Website updates
      2. Newsletter
    4. Social committee report
      1. Planned events
  4. Tree Planting Discussion
  5. Old Business
    1. Cell towers
    2. Stream
  6. New Business
  7. Open forum
  8. Official Close

 

Meeting Minutes:

  1. Official Start
    1. Members present
  2. Approval of minutes
    1. Motion
    2. Board approved the January minutes
  3. Reports – Committee Chairs
    1. AECC Report
      1. Color updates; Updated Community Expectation Document
        1. Charlie recapped the discussion from last meeting
        2. Carmen presented through the color palette
        3. Discussed the current status of the updates to the Community Expectation Document
        4. Alex motions for the community to have a binding vote to approve the Board’s authority to expand / change the community color palette
          1. Steve seconds the motion
          2. Board votes for the motion: Alex
          3. Board votes against: Carmen, Bob, Steven, Charlie
          4. Board vote to abstain: Steve and Paul
        5. Steven motions that there is a meeting held for residents who have expressed concern with expanding the colors in the community, and others who are interested, to voice their concerns to the Board’s impending decision to approve the expanded color palette. This is not to open up a discussion of the selection of colors. Meeting must be held before February ends.
          1. Charlie seconds the motion
          2. Board votes for the motion: Carmen, Steven, Paul, Charlie, Steve, and Bob
          3. Board votes against: Alex
          4. Board vote to abstain:
        6. Action: Steven to draft the notice for the meeting (due 9 February)
        7. Action: Board review and final approval from Charlie (due noon on Sunday, 11 February)
        8. Action: Bob will reserve the room for the meeting
          1. Date of Meeting will be Wednesday (28 February) at North Potomac Community Center (6:30 – 8:30)
          2. Alternate date: Tuesday, 27 February
        9. Action: Steve will print and mail out notice no later than Tuesday, 13 February
        10. Action: Steven will have meeting materials (including printouts and presentations) ready for Board review on Tuesday, 20 February
        11. Action: Charlie to put an electronic notification to the community on Next Door on Tuesday, 20 February
      2. AECC requests
      3.  Community Entrance Signs – Monuments (updates)
      4. Maintenance Subcommittee
    2. Treasurers Report
      1. Proposed budget
        1. Annual meeting materials
      2. HOA Dues Status
        1. Paul is still going through the HOA dues that have been mailed
        2. Paul is working through the QuickBook updates
    3. Communications report
      1. Website updates
      2. Newsletter
    4. Social committee report
      1. Planned events
  4. Tree Planting Discussion
  5. Old Business
    1. Cell towers
    2. Stream
  6. New Business
    1. Charlie presented tree issue on Dehaven.
      1. Action: Bob will confirm the location of the tree and determine if the tree is on HOA property.
    2. Action: Steve to send out last year’s Annual Meeting presentation
  7. Open forum
  8. Official Close

 

Next meeting:

 

Date:                   March 8, 2018

Time:                  7:00-9:00 PM

Location:          Potomac Rec Center

——————————————————————————————————————————————————————————————————————————————————————————————————————————————–

FGHOA Board of Directors Meeting Minutes

Flints Grove HOA Board of Directors Monthly Meeting

Meeting Minutes

March 8 2018

Opening

The regular meeting of the Flints Grove HOA Board of Directors Monthly Meeting was called to order at 7:05pm on March 8th 2018 in NPCC by Charlie Liebetrau. President

Present

Charlie Liebetrau, Bob Canter. Carmen de Perignat, Paul Witting, Steve Kwon- by Proxy to Charlie Liebetrau

Absent: Steven Slater with Prior Notice Provided to the BoD at the February 2018 BoD Monthly Meeting. Steve Kwon due to Illness, provided his proxy to Charlie.

Approval of Minutes

The minutes of the previous meeting were unanimously approved as distributed.

Announcement: Charlie Liebetrau notified the BoD, that Alex Veizis has officially resigned from the BoD the week after the February 8th BoD Monthly Meeting. No reason given per the email sent to Charlie Liebetrau directly by Alex. No Other BoD Members were sent said email.

Open Issues:

Newly Expanded Paint Palette and Scheduled Community Frum:

Charlie wanted to review the letter that is to be sent out via regular mail to all HOA Households about the upcoming “Paint Palette Forum”. The Forum is scheduled to take place on March 22, 2018 at the NPCC from 7pm-9pm in the “Art Room”. It was agreed to have the meeting noticed mailed by no later than Tuesday-Wednesday March 13th or 14th.

Two (2) different letters were reviewed by the attendees, one written by Steven Slater (BoD Member at Large) and the other written by Charlie Liebetrau. Discussion center around the how to conduct the meeting as a “Forum” since it was voted by the majority of the BoD during the meeting of February 8th 2018 to hold the Forum as the last attempt by the BoD and the AECC to inform the HOA Community about the creation of the Newly Expanded Paint Palette and offer any HOA Member the ability to see the Palette and allow for questions by those HOA members who had not previously seen the New Expanded Palette.

It was stated by several BoD members the BoD in conjunction AECC, had made four (4) attempts starting with the 2017 Annual Meeting of the Flints Grove HOA, to offer the HOA community the opportunity to view the Newly Created Expanded Paint Palette. The Annual Meeting had an attendance of 40+ people in total with a basic meeting quorum met via proxy. There were three additional times provided afterwards to the entire HOA. The BoD felt due to the lack of attendance at all the Palette presentations, it was prudent to offer one last presentation and notify all FGHOA members via USPS mailing, who may have not either received or ignored previous notices to view the New Expanded Palette.

After discussion about the letter, it was determined to use the bulk of Charlie’s letter with modifications which will be distributed to BoD members for approval before being mailed. Additionally, it was agreed to have within the mailing a separate insert providing the HOA community with the updated “Statement of Community Expectations” prepared by the AECC and approved by the BoD. The updated “Statement of Community Expectations” insert, in addition to other updates, will have the New Painting Guidelines and Requirements for the HOA Community to follow going forward. The term “Grandfathering” was removed from the letter, as Paul had pointed out the term as it was intended to be used would cause confusion and was not accurate.

As the New Painting Guidelines don’t allow for HOA homeowners to continue to re-paint their homes their current colors, be it in total or just trim/doors, unless such are within the New Expanded Palette.

The “SOCE” will state it will not be mandatory for any homeowner who is NOT going to schedule a paint job either for a “Top to Bottom” painting project or just re-painting trim and doors be made to re-paint their homes until such time as they intend to re-paint. It is not the intent of the BoD to place undue cost or burden on the community requiring the homeowners to immediately comply with the New Palette and its Guidelines.

The BoD Formally Voted 5-0 to Approve the New Expanded Palette has presented by the AECC to the BoD. Absent was Steven Slater.

New Business:

Annual FGHOA Meeting:

The next topic discussed was getting organized for the upcoming Annual Meeting Tentatively Scheduled for Thursday April 26th, 2018 to be held at DuFief Elementary School. The discussion included finding three (3) volunteers to act as the BoD

Nominating Committee. The previous year’s volunteers will be contacted by Bob Canter, who will reach out to Howard Margolis, and Charlie will contact Mike Wometz and Min Liu to determine if they would be interested. There are to be 4 director positions to be voted upon, unless any current directors who are exempt from running decide to resign. The BoD members who are exempt are: Charlie Liebetrau, Steve Kwon and Bob Canter. Further discussion involved in general, who could be contacted in the HOA community as possible additional candidates for these open BoD positions.

 

Stream Restoration:

Major update, Charlie, Bob and Carmen received an email from Mike Lichty of MOCO DEP, notifying us with following on 3/2/2018: “Greetings allAll plans were approved about two weeks ago and we now have all permits. The bidding preparation is next. My best guess is that construction will start by July 1st, maybe sooner 

I will not be here to see the construction as I’m leaving the county & moving out of the area. My last day is March 6. I can truly say that you’re HOA has been one of the best to work with. Hope construction goes well” 

Bob asked that this notice be sent via email to the entire HOA and be posted on “Next Door”

Path Clean-Up: Bob has reached out to Tree and Landscape Companies to walk the entire Path that runs along the Stream from Flints Grove Lane all the way through to Pebble Hill Lane, to obtain estimates for cleaning up the side of the walking path which the Stream Restoration won’t be involved with. Bob needs to physically show the vendors the specific areas in question and to delineate between HOA, Private and MOCO owned property. An attempt was made to provide the vendors with MOCO GIS Map Links which can be used for said purpose of delineation, however the vendors were uncomfortable just using the mapping software for estimating purposes.

New Monument Signs: Bob had shown the BoD attendees, as a preview only, the top three (3) selections which were voted on by the AECC. It was agreed that no vote be taken until all BoD members would be present and had the opportunity to view the selections and discuss with other BoD members.

Agenda for Next Meeting:

Getting Organized for the Upcoming Annual Meeting.

Adjournment: Motioned by Charlie, Unanimously Voted on by all.

Meeting was adjourned at 9:00pm by Charlie. The next Monthly BoD meeting will be held on April 12th, 2018 at the NPCC between 7pm-9pm.

Minutes submitted by:     Bob Canter, VP FGHOA as acting Secretary for this meeting only.

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