Flints Grove HOA

Frequently Asked Questions

General

Can I be added to the HOA Email Distribution list?

Yes! Please email board@flintsgrovehoa.org with your name and address to be added to the list.

Who should I contact for support/services?
Type of service/requestWho to contactWhat email address
External changes to homes/treesManagement & AECCManagement@flintsgrovehoa.org
AECC@flintsgrovehoa.org
Financial Statements, Refinance, Home SalesManagement CompanyManagement@flintsgrovehoa.org
Maintenance requests, downed trees, urgent issuesManagement CompanyManagement@flintsgrovehoa.org
General questions for HOA, VolunteeringBoardBoard@flintsgrovehoa.org
General questions, community appearanceAECCAECC@flintsgrovehoa.org
My contact details have changed, who do I notify?

Reach out to board@flintsgrovehoa.org with your new contact details.

Do you get paid for being on the HOA board?

No, the HOA board is made up of volunteers from our community. If you are keen to get involved, please Contact Us

Homeowner Dues

How often are dues levied?

Dues are levied at the start of each annual year, payable by the end of January.

For 2026, dues payments have been delayed to Feb 15 – see below for details.

What happened with the 2026 dues? I’m confused!!!

A change in the Vista Management finance software led to the incorrect dues amounts being entered when setting up our community.

Townhomes were set at the Single Family Home price and vice versa. This has led to the following:

  • SFH owners receiving an initial dues coupon for $407
    • Revised notices were mailed out for $330
    • Any SFH owner that has already paid $407 will receive a refund

  • Townhome owners receiving an initial dues coupon for $330
    • Revised notices have been mailed out for $407
    • Any townhome owner that has already paid the lower amount of $330 will be required to pay the $77 difference

We apologize for the confusion and inconvenience this has caused.

How can I pay my dues?

You may pay dues either online or by mailing a check with the provided dues coupon that is mailed out at the start of the year.

Online Payments:

See below for further details on submitting an online payment.

Check Mailing:

  • Place your check and the dues coupon in the envelope provided with your dues coupon. Ensure that the address is showing through the window in the envelope.
  • Please ensure that postage is paid when sending your check.

2026 Revised Dues Notice:

The revised dues notice contained a Silver Spring address that is different to the AZ address printed on the original dues coupon. If you are mailing a check you may use either address to remit payment. Please make sure you include the dues coupon when sending your check.

The revised dues notice has caused much confusion and we apologize for the inconvenience.

How do I pay my dues online?

You may pay your annual dues online via Credit Card or e-Check via:

https://propertypay.firstcitizens.com

1. Select Pay Assessments under one-time payment

2. Agree to Terms & Conditions and enter in your personal details

3. In the Property Details section enter the following values and confirm that Vista Management and Flints Grove display once entered:

Management ID = 7031

Association ID = 000395

4. Enter your 12-digit Account Number that is shown on your annual dues coupon and confirm that the correct address populates in the fields below.

Dues Coupon:

2026 Revised Notice:

If you cannot locate you do not have your Account Number, please email management@flintsgrovehoa.org with your name and address to obtain this number.

5. Select your preferred method of payment and follow steps to process payment.

Note: For e-check you will need to provide Routing Number and Account Number of the bank account you would like to use for payment.

Architectural

Which home alterations do I need AECC approval for?

AECC approval is required prior to alteration and improvements of exterior homeowner dwellings.  Article VIII, Sections 1-6 of the Declaration.

The areas covered by AECC approval are contained in the Architectural Change Application form

AECC Approval areas include: 

  • Home Addition or Replacement of Exterior Structure
  • Removal of Exterior Structure
  • Fence Installation
  • Exterior Paint
  • Siding Replacement
  • Door and window replacement
  • Roof Replacement
  • Finished Living Space Addition or Screened Porch addition
  • Removal of homeowner hardwood trees
Where can I find the AECC request form?

On the Community Resources page

Trees

I have concerns about a particular tree – what should I do?

If the tree is on HOA property, email management@flintsgrovehoa.org. The tree will be inspected and likely added to the list for review at the next arborist inspection (usually in Nov/Dec)

Do I need AECC approval to prune a homeowner owned tree?

No

Do I need AECC approval to remove a homeowner owned tree?

Yes. The Flints Grove AECC handles approval for the removal of all hardwood trees in our community. No sound hardwood trees measuring in excess of six (6) inches in diameter two (2) feet above the ground shall be removed from any lot, without written approval of the AECC. 

Exception: Written approval of the AECC is not required for the removal of softwood trees such as Pine. If in doubt, the AECC will gladly assist. 

See the Trees section on our Information page for further information. 

What trees are the Homeowners Association responsible for?

A number of trees in the community are situated on HOA common areas.  

The HOA currently conducts an annual tree inspection each Fall, carried out in conjunction with Vista Management Company and a licensed Arborist. The main items under review are as follows:

  • The removal of dead trees/limbs that compromise the safety of HOA members walking along the common areas trail.  Once taken down such trees will be cut in several sections and left on site.
  • The pruning and maintenance of trees on communal areas within the neighborhood (e.g. around townhome parking spaces and on traffic circles). Note: It is unlikely that pruning will be conducted in the forested areas of the community.

Outside of the annual inspection, the HOA is responsible for attending to fallen trees that are on HOA communal grounds and are deemed to be causing some sort of issue and/or danger.

The HOA is not responsible for:

  • Branches from HOA Trees leaning toward/overhanging homeowner’s properties. 
  • Trees or limbs that have fallen in a homeowner’s property, even if the tree came from a communal area. In Montgomery County, and all of Maryland, when a tree or its branches fall it is considered an “Act of God”. This means the portion of the tree and the damage from it that is on your property is your responsibility to clean up and repair. The portion of the tree and damage on neighboring properties is their responsibility. Such accidents are normally covered by the affected owner’s insurance, and are usually resolved by reporting a claim.

Homeowners are responsible for:

  • The removal of overhanging branches from HOA trees on their properties. 
  • Trees or limbs that have fallen in a homeowner’s property, even if the tree came from a communal area (see above).

See the Trees section on our Information page for further information. 

What trees are Montgomery County responsible for?

Certain maple trees that line Flints Grove Lane are Montgomery County trees. While physically residing squarely within a homeowner’s property such trees are on the County’s right-of-way. Therefore, Declaration Rules do not apply to such trees and homeowners are requested not to remove these trees, as they are the sole responsibility of Montgomery County.

Trees on other parcels of land on our borders that are County property.

See the Trees section on our Information page for further information.

Resale & Refinance

How do I get required HOA documentation for selling or refinancing?

The Flints Grove HOA is working with HomeWiseDocs to provide resale and refinance documents. We strongly recommend you review what documents are needed, as many documents (e.g. Governing Documents) are provided free of charge on this website.

Can I receive a copy of the HOA’s Master Insurance Policy?

Please contact State Farm Insurance @ 301-926-3700 for this.

Meetings

When are HOA Board Meetings held?

Monthly Board meetings are held virtually on the last Thursday of each month from 7pm. Check the Events page for details.

Occasionally, Board Meetings are pushed forward/back a week largely to accommodate holiday schedules. e.g. Thanksgiving.

Are the monthly board meetings open to homeowners?

Yes, Homeowners are welcome at any of the monthly board meetings listed in the Events section of the website.