General
Can I be added to the HOA Email Distribution list?
Yes! Please email board@flintsgrovehoa.org with your name and address to be added to the list.
Who should I contact for support/services?
| Type of service/request | Who to contact | What email address |
| External changes to homes/trees | Management & AECC | Management@flintsgrovehoa.org AECC@flintsgrovehoa.org |
| Financial Statements, Refinance, Home Sales | Management Company | Management@flintsgrovehoa.org |
| Maintenance requests, downed trees, urgent issues | Management Company | Management@flintsgrovehoa.org |
| General questions for HOA, Volunteering | Board | Board@flintsgrovehoa.org |
| General questions, community appearance | AECC | AECC@flintsgrovehoa.org |
My contact details have changed, who do I notify?
Reach out to board@flintsgrovehoa.org with your new contact details.
How often are dues levied?
Dues are levied on an annual basis at the start of each calendar year.
Do you get paid for being on the HOA board?
No, the HOA board is made up of volunteers from our community. If you are keen to get involved, please Contact Us
Resale & Refinance
How do I get required HOA documentation for selling or refinancing?
The Flints Grove HOA is working with HomeWiseDocs to provide resale and refinance documents. We strongly recommend you review what documents are needed, as many documents (e.g. Governing Documents) are provided free of charge on this website.
Can I receive a copy of the HOA’s Master Insurance Policy?
Please contact State Farm Insurance @ 301-926-3700 for this.
Architectural
Which home alterations do I need AECC approval for?
AECC approval is required prior to alteration and improvements of exterior homeowner dwellings. Article VIII, Sections 1-6 of the Declaration.
The areas covered by AECC approval are contained in the Architectural Change Application form
AECC Approval areas include:
- Home Addition or Replacement of Exterior Structure
- Removal of Exterior Structure
- Fence Installation
- Exterior Paint
- Siding Replacement
- Door and window replacement
- Roof Replacement
- Finished Living Space Addition or Screened Porch addition
- Removal of homeowner hardwood trees
Where can I find the AECC request form?
On the Community Resources page
Tree Care
Do I need AECC approval to prune a homeowner owned tree?
No. Pruning does not require AECC approval.
Do I need AECC approval to remove a homeowner owned tree?
Yes. The Flints Grove AECC handles approval for the removal of all hardwood trees in our community. No sound hardwood trees measuring in excess of six (6) inches in diameter two (2) feet above the ground shall be removed from any lot, without written approval of the AECC.
Exception: Written approval of the AECC is not required for the removal of softwood trees such as Pine. If in doubt, the AECC will gladly assist.
See the Trees section on our Information page for further information.
What trees are the HOA responsible for?
A number of trees in the community are situated on HOA common areas.
The HOA currently conducts an annual tree inspection each Fall, carried out in conjunction with Vista Management Company and a licensed Arborist. The main items under review are as follows:
- The removal of dead trees/limbs that compromise the safety of HOA members walking along the common areas trail. Once taken down such trees will be cut in several sections and left on site.
- The pruning and maintenance of trees on communal areas within the neighborhood (e.g. around townhome parking spaces and on traffic circles). Note: It is unlikely that pruning will be conducted in the forested areas of the community.
Outside of the annual inspection, the HOA is responsible for attending to fallen trees that are on HOA communal grounds and are deemed to be causing some sort of issue and/or danger.
The HOA is not responsible for:
- Branches from HOA Trees leaning toward/overhanging homeowner’s properties.
- Trees or limbs that have fallen in a homeowner’s property, even if the tree came from a communal area. In Montgomery County, and all of Maryland, when a tree or its branches fall it is considered an “Act of God”. This means the portion of the tree and the damage from it that is on your property is your responsibility to clean up and repair. The portion of the tree and damage on neighboring properties is their responsibility. Such accidents are normally covered by the affected owner’s insurance, and are usually resolved by reporting a claim.
Homeowners are responsible for:
- The removal of overhanging branches from HOA trees on their properties.
- Trees or limbs that have fallen in a homeowner’s property, even if the tree came from a communal area (see above).
See the Trees section on our Information page for further information.
What trees are Montgomery County responsible for?
Certain maple trees that line Flints Grove Lane are Montgomery County trees. While physically residing squarely within a homeowner’s property such trees are on the County’s right-of-way. Therefore, Declaration Rules do not apply to such trees and homeowners are requested not to remove these trees, as they are the sole responsibility of Montgomery County.
Meetings
When are HOA Board Meetings held?
Monthly Board meetings are held virtually on the last Thursday of each month from 7pm. Check the Events page for details.
Occasionally, Board Meetings are pushed forward/back a week largely to accommodate holiday schedules. e.g. Thanksgiving.
Are the monthly board meetings open to homeowners?
Yes, Homeowners are welcome at any of the monthly board meetings listed in the Events section of the website.